Archivist

Bryan-Lang Historical Archives

FLSA: Non-Exempt

Minimum Starting Pay: $21.86/Hourly

JOB SUMMARY

This position is responsible for coordinating the operations and services of the Bryan-Lang Archives including overseeing the accessioning, preservation, and accessibility of historical records.

MAJOR DUTIES

• Processes historical records and manuscripts in accordance with current archival standards; arranges, describes, and catalogs materials.

• Preserves historical records and manuscripts in accordance with current archival standards; monitors, documents, and manages environmental controls to ensure the stability of materials.

• Monitors the condition of materials; documents concerns and implements preventative and remedial preservation treatment activities.

• Responds to research requests from in-person and remote patrons.

• Accessions and de-accessions records in accordance with BLA collections policies.

• Catalogs published reference/research materials.

• Researches, prepares, and implements procedures and workflows for analog and digital records management programs.

• Selects materials for digitization in accordance with BLA policies and digitizes materials in compliance with relevant standards.

• Manages the preservation of digital materials in accordance with NSDA Levels of Preservation guidelines.

• Trains and coordinates the work of part-time and volunteer staff.

• Prepares and presents reports to the Archives Board of Directors.

• Advocates for the importance of the archives to ensure that archive collections, objectives, and policies are understood by the general public.

• Researches and recommends the implementation of new or updated software and hardware tools.

• Maintains and updates disaster recovery plans.

• Prepares and monitors the archive budget; manages cash receipts.

• Manages contractual and service agreements with third-party providers.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. The omission of specific statements of duties or responsibilities does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of archival data formats, specifications, and controlled vocabularies.

• Knowledge of the principles and practices governing the archival storage of records.

• Knowledge of collections management, digitization, an digital preservation software.

• Knowledge of reference methods, resources, and services.

• Knowledge of budget development and management principles and practices.

• Knowledge of Camden County and early American history.

• Knowledge of the identification, collection, arrangement, description, and preservation of historical records.

• Skill in processing of a wide range of files formats and media types.

• Skill in the training and supervision of personnel and volunteers.

• Skill in conducting research.

• Skill in the development and implementation of public education and outreach programs.

• Skill in the analysis of problems and the development and implementation of solutions.

• Skill in oral and written communication.

SUPERVISORY CONTROLS

• The BLA Board of Directors assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

• Guidelines include Bryan-Lang Archives standards and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied archives management duties. The amount of materials in the collection contributes to the complexity of the position.

• The purpose of this position is to manage the functions of the Bryan-Lang Archives. Successful performance contributes to the collection, maintenance, and accessibility of archival records.

CONTACTS

• Contacts are typically with co-workers, other county employees, librarians, archivists, historians, educators, curators, genealogists, museum directors, archaeologists, linguists, authors, land surveyors, and members of the general public.

• Contacts are typically to give or exchange information, resolve problems, motivate persons, justify or settle matters, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, bending, crouching, or walking. The employee frequently lifts light and heavy objects, climbs ladders, and utilizes the sense of smell.

• The work is typically performed in an office or in records storage areas.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

• This position has direct supervision over assigned part-time personnel.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field. Enrollment in or completion of and ALA-accredited MLIS degree program preferred.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.